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PRIVACY POLICY


Privacy Statement for SSWUG.ORG/The SQL Server Worldwide User's Group


Short Version
We Do Not SPAM, or Send Unsolicited Emails, nor do we share your email with ANYONE unless you ask us to.

Your privacy is important to us. By participating in the Council of Better Business Bureau's BBBOnLine® Privacy Program we have made a commitment to meet the programs' strict requirements regarding how we treat your information and have it verified by BBBOnLine. Further information about this program is available at http://www.bbbonline.org.


Long, official, compliant-type version:
SSWUG.ORG has created this privacy statement in order to demonstrate our firm commitment to privacy. The following discloses our information gathering and dissemination practices for our network of sites.

We use your IP address to help diagnose problems with our server, and to administer our Web site. Your IP address is used to help identify you and your shopping cart and to gather broad demographic information.

Our site uses cookies to keep track of your shopping cart and to make sure you don't see the same ad repeatedly. We use cookies to deliver content specific to your interests and to save your password so you don't have to re-enter it each time you visit our site.

Our site's registration form requires users to give us contact information (like their name and email address) and unique identifiers. We use customer contact information from the registration form to send the user information about our company. The customer's contact information is also used to contact the visitor when necessary. Users may opt-out of receiving future mailings; see the choice/opt-out section below. Unique identifiers may be collected to verify the user's identity and for use as account numbers in our record system (never without the user's knowledge).

Your information is shared with the sponsor(s) of a given program, event (virtual conference), show, whitepaper or other item that you request, if that item is a sponsored item. Your information will be provided ONLY to the sponsor of that particular item that you have opted to participate with, NOT on any wholesale, blind basis, ever. Period. We use icons, notices and/or registration pages to make sure you're aware of any and all items that are sponsored content. In some cases, you have the ability to "auto-register" after filling out and submitting an initial form. If you select this option, you will not be presented with additional registration forms, but you will still receive the notification of what is sponsored, what is not in the form of notices and/or icons. By providing your permission to do so, you are, in these cases, able to opt-in without a specific, particular registration form.

Our site uses an order form for customers to request information, products, and services. We may collect visitor's contact information (like their email address), unique identifiers, and financial information (like their account or credit card numbers). Contact information from the order form is used to send order confirmations and to communicate with customers regarding their purchase from, and use of, this site. Users may opt-out of receiving future mailings; see the choice/opt-out section below. Financial information that is collected is used to bill the user for products and services. Unique identifiers are collected from Web site visitors to verify the user's identity and for use as account numbers in our record system.

Demographic and profile data is also collected at our site. We use this data to tailor our visitor's experience at our site, showing them content that we think they might be interested in, and displaying the content according to their preferences. This information is shared with advertisers on an aggregate basis ONLY.

We run contests on our site in which we ask visitors for contact information (like their email address) and unique identifiers. The customer's contact information is used to contact the visitor when necessary. Users may opt-out of receiving future mailings; see the choice/opt-out section below. Unique identifiers are collected from Web site visitors to verify the user's identity and for use as account numbers in our record system.

Some ads are served onto our site/network of sites by third-party services, the most often-used are Google. To visit their privacy statement, get information about services they provided and information collected, please see: Google.


Protection of Sensitive Data
We protect your payment instrument information by fully encrypting the data by applying a 768-bit key. In addition, our servers are located behind firewalls and inaccessible to the Internet by privatization and port controls. Access to the decryption process is limited to a very select few individuals working for SSWUG with a need to know the payment instrument information. This access is protected by further-passworded access to administrative portions of the membership software application which controls the encrypted data.


How You Can Access or Correct Your Information
You can access, review and/or correct all your personally identifiable information that we collect online and maintain by going to your Account Settings Page (http://www.sswug.org/usercenter). We use this procedure to better safeguard your information. You can correct factual errors in your personally identifiable information by using the online forms available at that URL, or by sending us a request that credibly shows error. To protect your privacy and security, we will also take reasonable steps to verify your identity before granting access or making corrections.


Public Forums
This site makes chat rooms, forums, message boards, and/or news groups available to its users. Please remember that any information that is disclosed in these areas becomes public information and you should exercise caution when deciding to disclose your personal information.


Security
This site has extensive security measures in place to protect the loss, misuse and alteration of the information under our control.


Choice/Opt-Out
Our site provides users the opportunity to, at any time, opt-out of receiving communications from us.


This site gives users the following options for removing their information from our database to not receive future communications or to no longer receive our service.

  1. Use the unsubscribe option at the bottom of any mailing received to manage your subscription options.
  2. Visit the account manager to modify your account settings. (http://www.sswug.org/usercenter)


Correct/Update
This site gives users the following options for changing and modifying information previously provided.

  1. Visit the account manager to modify your account settings. (http://www.sswug.org/usercenter)


Updates
This site will publish updates to this policy on the web site at http://www.sswug.org/privacy.aspx. In addition, on the footer of pages on the site, the privacy policy link will indicate the last update date for the policy.


Requests/Questions
If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, you can contact


The SQL Server Worlwide User's Group (SSWUG.ORG)
Bits on the Wire, Inc.
6420 E Broadway Blvd., Suite A300
Tucson
Arizona 85710
520-760-2400


Privacy policy effective Jan 1, 2000, last updated March 12, 2009.

3/12/2009: Updated reference to google ad serving.
8/28/2008: updated address - office move.
3/18/2008: added clarification on sponsored content.